Job Description

Job Description

Job Description

Job Summary:

We are seeking a highly organized and proactive OFFICE MANAGER to provide high-level administrative support to the owner in the construction industry. The ideal candidate will be detail-oriented, possess excellent communication skills, and have experience handling multiple tasks in a fast-paced environment. This role requires a strong understanding of the construction business, including project timelines, compliance regulations, and industry-specific documentation.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate project arrangements.

• Prepare reports, presentations, and other business documents as required.

• Act as a liaison between executives, project managers, clients, vendors, and subcontractors.

• Assist in contract management, ensuring compliance with legal and regulatory requirements.

• Handle confidential and sensitive information with discretion.

• Organize and maintain project documentation, bid submissions, permits, and invoices.

• Support the executive team in coordinating company events, conferences, and client meetings.

• Monitor and track project deadlines, providing reminders and follow-ups as needed.

• Assist with financial tasks, including expense reporting and budget tracking.

• Perform general administrative duties, including answering calls, responding to emails, and managing correspondence.

Qualifications & Skills:

• Experience with Google Workspace

• Minimum of 3 years of experience as an Executive Assistant, preferably in the construction industry.

• Strong knowledge of construction industry terminology, regulations, and processes.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and construction management software (e.g., Procore, Bluebeam, or similar). OR Google Workspace

• Excellent organizational, time management, and multitasking abilities.

• Strong written and verbal communication skills.

• Ability to work independently and handle high-pressure situations with professionalism.

• Exceptional attention to detail and problem-solving skills.

• Ability to maintain confidentiality and exercise sound judgment.

Benefits:

• Competitive salary based on experience

• Paid time off and holidays.

• Opportunities for professional development and career growth.

How to Apply:
Interested candidates should submit their resumes and cover letters, detailing their qualifications and experience, to [Company Email or Application Link].

Join our dynamic team and contribute to the success of an industry-leading construction company!

Job Tags

Similar Jobs